OSHA Training Developer/Administrator (MAIII)

Springfield, IL
Full Time
Physical Services
Experienced
Office of the Illinois Secretary of State
Alexi Giannoulias
Job Title:    OSHA Training Developer/Administrator (Managerial Assistant III)
Division:     Administrative Group
Union:         N/A
Location:    501 S Second St, Springfield, IL – Sangamon County
Salary:        Range $65,000 to $80,000 annually – commensurate with experience
Benefits:     https://cms.illinois.gov/benefits/stateemployee.html

Overview:

Performs experienced instruction relative to Occupational Safety and Health Administration (OSHA) training, on both mandatory and elective topics for all employees of the Illinois Secretary of State’s office; participates in the research, development and implementation of OSHA training programs, on both mandatory and elective topics, prepares training materials, updates OSHA training manuals, assists with safety compliance, in some cases investigating worksites for compliance with local, state and federal regulation including, but not limited to, OSHA; enters all education credits from classes on Secretary of State database; performs Class I LockOut/TagOut, Hazard Communication/Silica, Mercury Awareness, Asbestos and Bloodborne Pathogen (BBP), Class II Hearing protection, Confined Spaces, Lead Awareness, Legionella and BBP and Fire Extinguisher Awareness; get clearances to put in education credits for all employees completion of training; update excel sheet  of yearly OSHA; train new hires and contractual employees in OSHA training; work with IT when technical issues arise. Requires lifting, carrying, pushing and pulling 0 to 25 lbs. Requires travel with occasional overnight stays. Requires a valid Illinois Driver’s License.

Duties and Responsibilities:
 
  • Participates in the research, development, selection, implementation and preparation for presentations and of OSHA training programs, on both mandatory and elective topics, for all employees of the Illinois Secretary of State’s office;  develops new OSHA training programs from the manuals to the actual training programs; monitors OSHA laws for any changes resulting in new programs or amendments to existing programs; presents OSHA programs or makes arrangements for outside entities to present OSHA programs.
  • Assists with safety compliance under local, state and federal regulation including, but not limited to, OSHA and in some cases investigating worksites for compliance local, state and federal regulations; prepares any draft documents for filing with local, state and federal agencies, including but not limited to, OSHA to reflect compliance with regulations; maintains OSHA logs to monitor who has taken training programs and follow up to anyone still needed to complete the training; collects OSHA compliance forms which show completion of programs and enter in training database the completion of the program.
  • Performs training for Class I LockOut/TagOut when required, Hazard Communication/Silica, Mercury Awareness, Asbestos and BBP, Class II Hearing Protection, Confined Spaces, Lead Awareness, Legionella and BBP training; Police/Security Guards Fire Extinguisher Awareness, LockOut/TagOut, Hazard Communication/Silica, Asbestos; Warehouse and Motor Pool Fire Extinguisher Awareness, LockOut/TagOut, Hazard Communication/Silica, Asbestos; enters all education credits from classes on the Secretary of State database.
  • Updates excel spreadsheet of yearly OSHA training; train new hires and contractual employees in OSHA training within the first week of employment; schedule OSHA training(s) with Reliable and follows up on attendance; emails leadership reminders of yearly physical fit test with MOHA.
  • Enters all data from Reliable & MOHA on Excel spreadsheet and contacts appropriate leadership with results; completes job analysis as needed for Engineers, Building Managers, Janitors, Maintenance Trades; maintains and updates the Safety Data Sheets masters for Engineers, Building Managers, Janitors and Maintenance Trades as needed.
  • Completes random safety checks in all buildings throughout the month; compiles safety reports on good and documents what needs to be fixed for follow-up.
  • Attend weekly Legionella meeting; completes yearly check of OSHA programs and updates as needed; continuous updates of OSHA PowerPoints and videos and updates as needed; works with IT when technical issues arise.
  • Performs other related duties as required or assigned.
Education and Experience

Requires knowledge, skill and mental development equivalent to the completion of four years of college, preferably with courses in public or business administration AND three years of professional experience, including the development and administration of OSHA mandated training programs and experience handling OSHA regulatory compliance. 

Additional requirements may need to be met for applicants to be deemed qualified for individual positions within the class; this may include specific licenses, certification or credentials as related to the position's duties and responsibilities as defined by the Department of Personnel.

Knowledge, Skills and Abilities
  • Requires thorough knowledge of the principles and practices of public and business administration.
  • Requires extensive knowledge of functions and organization of state government.
  • Requires working knowledge of the principles of business accounting, program budgeting, personnel management and statistics.
  • Requires elementary knowledge of data processing business applications.
  • Requires ability to develop and manage a statewide program.
  • Requires ability to analyze administrative problems and adopt an effective course of action.
  • Requires ability to develop, install and evaluate new and revised methods, procedures and performance standards.
  • Requires ability to exercise judgment and discretion in implementing and interpreting departmental policies and procedures.
  • Requires ability to estimate and budget for future needs and cost for personnel, space, equipment, supplies and services.
  • Requires ability to develop and maintain cooperative managerial working relationships.
  • Requires ability to lift, carry, push and pull 0 to 25 lbs.
  • Requires willingness to travel and possession of a valid Illinois driver’s license and occasional overnight stays.
Application Process: 
  • Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume or other attachments as needed.
  • Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
  • Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).  
 
Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.
Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.
 
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