Training Administrator (EAIII)

Chicago, IL
Full Time
Executive Office
Senior Executive
Office of the Illinois Secretary of State
Alexi Giannoulias

Job Title:    Training Administrator (EA III)
Division:     Executive Office
Union:         N/A
Location:    115 S LaSalle St, Chicago, IL – Cook County
Salary:        $80,000 to $110,000 annually – commensurate with experience
Benefits:     https://cms.illinois.gov/benefits/stateemployee.html           

Overview: 
The Office of the Illinois Secretary of State is seeking a Training Administrator to spearhead the newly established Training Program. In this role, you will be responsible for overseeing the operations of the Illinois Secretary of State’s Training Program operations. The role provides strategic leadership of the Program, operational excellence, program development and evaluation, and people and workforce management.

This role will be responsible for managing 20+ employees and training for 4000+employees and leading initiatives to enhance program effectiveness, streamline training processes, and foster continuing learning. The role requires extensive experience in managing training programs, driving organizational development, and improving processes in a cross-functional organizational setting.
 
Key Responsibilities:
  • Strategic Leadership
    • Develop and execute long-term strategic plans for the training program in alignment with the Secretary of State’s mission and objectives
    • Collaborate with executive and departmental leadership, ensuring alignment with broader agency goals
    • Lead change management efforts to revamp onboarding and training processes and enhance employee training experience  
  • Operational Excellence
    • Manage day-to-day operations of the training program to ensure efficient processes, effective resource allocation, and adherence to regulatory and quality standards
    • Develop, implement, and refine operational procedures to maximize the division’s impact
    • Establish performance metrics and monitor progress to ensure the program meets its goals
    • Manage budgeting, cost management, and resource allocation to optimize impact of the training program’s mission  
  • Program Development and Evaluation
    • Oversee the design, development, and delivery of innovative training programs that address both employee and agency needs
    • Implement evaluation mechanisms to measure program effectiveness and inform continuous improvements
    • Prepare regular reports detailing the division’s performance, program outcomes, and strategic recommendations
  • People and Workforce Management
    • Provide clear direction and ongoing mentorship to a team of 25+ employees
    • Design and implement training programs for employees in the training division to promote continuous learning and skill enhancement
    • Secure, allocate, and manage resources to develop and implement training division strategies and plans
    • Stay at the forefront of emerging learning technologies and best practices and incorporate into strategic goals and programs of the training division  
Required Skills and Qualifications:
    • Bachelor's degree in Education, Business Administration, Public Administration, or a related field preferred; equivalent experience may be considered
    • Minimum of 5 years of experience in managing training programs or divisions, with at least 3 years in a leadership role managing teams of 10+ employees
    • Experience in the development of training modules either directly or as part of a larger team.
    • Strong leadership, strategic planning, and people management skills with the ability to drive cross-functional collaboration, process enhancement, and transformative initiatives
    • Requires willingness to travel  
Preferred Qualifications:
    • Proven success in designing and implementing innovative training programs
    • Knowledge of current trends and best practices in employee learning, professional development, and training technologies
    • Public sector or government agency experience, especially within training or educational capacities
Application Process: 
  • Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume, or other attachments as needed.
  • Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
  • Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).  
 
Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.
Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.


 
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