Deputy Director - Physical Services

Springfield, IL
Full Time
Physical Services
Senior Manager/Supervisor
Office of the Illinois Secretary of State
Alexi Giannoulias

Job Title:         Deputy Director, Department of Physical Services
Division:          Administration
Union:             N/A - Exempt
Location:         501 S Second St, Springfield, IL
Salary:            Minimum $90,000 per year, commensurate with experience
Benefits:         https://cms.illinois.gov/benefits/stateemployee.html
 
Overview: 
The Deputy Director of Physical Services performs highly responsible administrative work relative to the Department needs, coordinates operating and program activities; evaluates and reviews all existing divisions as assigned; develops programs and guidelines with review by Director; executes disciplinary actions and procedures, keeps Director informed.

Duties and Responsibilities:
  • Coordinates division projects; analyzes all work orders for the designated divisions, priority and need; handles and executes disciplinary procedures in a timely manner along with executing necessary discipline; applies policies, rules and regulations of the Department and the Office of the Secretary of State.
  • Manages projects or work order needs; responsible for informing Director of any issues at hand.
  • Assists the Director in dealing with confidential, controversial or sensitive matters; attends and represents the Director at meetings.
  • Works closely with Director and Department Fiscal Officer in the yearly budgetary preparations; submits weekly reports to Director on schedule of activities.
  • Primary responsibility for the divisions of: Planning & Development, Construction and Maintenance, Engineering, Motor Pool, and Personnel.
  • Performs other duties as required or assigned.
Specific Skills:
  • Requires thorough knowledge of modern management practices, techniques and procedures.
  • Requires thorough knowledge of staff utilization and motivation.
  • Requires extensive knowledge of modern techniques utilized in program research, development and implementation.
  • Requires extensive knowledge of effective communications techniques including computer applications.
  • Requires extensive knowledge of state government organization and functions.
  • Requires extensive knowledge in budgeting in a governmental organization.
  • Requires ability to develop, establish and maintain effective working relationships with public, private and other governmental organizations.
  • Requires ability to develop operational and program objectives within the framework of legislated functions and professional philosophies.
  • Requires ability to direct and coordinate the functions and activities of a variety of professional, management and operational personnel.
  • Requires the willingness to travel and possession of a valid Illinois driver license.
Education and Work Experience:
Requires knowledge, skill and ability equivalent to the completion of four years of college and five (5) years managing a large, diverse professional and trade staff, preferably in a government setting, including five (5) years’ experience dealing with construction and maintenance projects involving procurement and bidding processes.  Applicants with experience managing an engineering operation will be preferred.

Application Process: 
  • Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume or other attachments as needed.
  • Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
  • Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).  
 
Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.
Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job related medical condition or disability.

 
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