Deputy Director - Physical Services

Springfield, IL
Full Time
Physical Services
Senior Manager/Supervisor
Office of the Illinois Secretary of State
Alexi Giannoulias

Job Title:     Deputy Director – Physical Services
Division:     Administration
Union:         N/A
Location:    501 S Second St, Springfield, IL – Sangamon County
Salary:        Range: $90,000 to $100,000 - commensurate with experience
Benefits:     https://cms.illinois.gov/benefits/stateemployee.html           

Overview: 
Performs highly responsible administrative work relative to the Department needs, coordinates operating and program activities; evaluates and reviews all existing divisions as assigned; develops programs and guidelines with review by Director; executes disciplinary actions and procedures, keeps Director informed.

Key Responsibilities:
  • Position oversees the following Divisions in this department, Property Control, Property Management, Motor Pool, Special Events Unit and Capitol Tour Guides Unit
  • Coordinates and monitors projects with divisions; analyzes all work orders for the designated divisions, priority and need; handles and executes disciplinary procedures in a timely manner along with executing necessary discipline; applies policies, rules and regulations of the Department and the Office of the Secretary of State
  • Follows up on projects or work order needs; responsible for informing Director of any issues at hand
  • Assists the Director in dealing with confidential, controversial or sensitive matters; attends and represents the Director at meetings
  • Works closely with Director and Department Fiscal Officer in the yearly budgetary preparations; submits weekly reports to Director on schedule of activities  
  • Performs other duties as required or assigned
Required Skills and Qualifications:
  • Knowledge, skill and mental development equivalent to the completion of four (4) years of college AND eight (8) years experience managing a large-scale division or department with a diverse professional staff, preferably in a government setting
  • Experience with Microsoft Office, including Outlook, Word and Excel
  • Excellent communication and interpersonal skills required
  • Ability to maintain satisfactory working relationships and communicate effectively with all levels of staff and the public
  • Requires possession of a valid Illinois driver’s license and the ability to travel throughout the State to various district offices
  • Requires the ability to lift, carry, or push/pull up to 90 lbs.
Application Process: 
  • Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume, or other attachments as needed.
  • Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
  • Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).  
 
Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.
Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job related medical condition or disability.

 
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