Account Technician II

Springfield, IL
Full Time
Accounting Revenue
Mid Level
Office of the Illinois Secretary of State
Alexi Giannoulias

Job Title:        Account Technician II
Division:         Program Compliance
Union:             SEIU
Location:        501 S 2nd St, Springfield, IL – Sangamon County
Salary:            Range $3,597 to $5,073 monthly
Benefits:        https://cms.illinois.gov/benefits/stateemployee.html

Please Note:
To be considered for this vacancy you MUST establish eligibility by taking and passing a written, multiple-choice examination administered at an ILSOS, Department of Personnel Testing location.  Please reach out to the location where you would like to test to make an appointment.
Chicago (312-793-5515)                Springfield (217-782-4783)
  • Appointments may be made for the following sessions:
Multiple-Choice Tested Titles:
  • Tuesday         1:00 PM
  • Wednesday   9:00 AM
  • Thursday       1:00 PM
Multiple-Choice Tested Titles with Keyboarding Assessment:
  • Wednesday   1:00 PM
  • Walk-in candidates may be accepted at the discretion of the testing center, if space is available; scheduled applicants will receive priority when testing.  Unscheduled applicants (walk-ins) must have completed an online application prior to arrival or may complete an online application, in a Department of Personnel office, prior to the beginning of the testing session; allow at least 20 minutes.
  • Questions related to job postings or applying and testing for positions can be answered by contacting the Department of Personnel or by e-mail at
  • Additional information regarding job titles, minimum qualifications, hiring procedures or Community Testing opportunities is available at:

Overview:

Performs complex technical accounting work in maintaining a complete set of general account books relative to returned checks; receives, calculates and verifies returned checks; maintains automated account ledgers on all returned checks; makes adjustments as required; prepares monthly adjustment sheets; provides accounting information to Bookkeeping section; prepares monthly financial reports for supervisor; prepares write-of reversal adjustment sheets; releases "holds" or "stops" on accounts that have been closed; generates letters to collect or refund monies; assists the general public concerning account status; trains and assists new employees.

Duties and Responsibilities:
  • Receives returned checks from the State Treasurer's Office, Driver's Facility Audit Section and Sales Analysis Section; calculates and verifies that amount of Treasurer's totals are correct; reports any discrepancies to the supervisor; performs research to identify that there is a valid driver’s license which will enable the Department to tag or cancel an individual's driver’s license; maintains automated account ledger on all returned checks (statewide); makes adjustments as required for monies collected; zeroes out accounts.
  • Prepares adjustment sheets as needed for Incorrect charges to receive credit from the Treasurer's Office; provides accounting information to the Bookkeeping section on debits, credits, adjustments and reversals to maintain a correct balance on this statewide operation.
  • Prepares write-off reversal adjustment sheet for incorrect charges to receive credit from the department's bookkeeping section; re-opens accounts that have been written-off when payment has been received.
  • Releases "holds" or "stops" on vehicle registrations and/or drivers licenses of individuals who have written bad checks by performing data entry functions; generates letters to collect remaining money if not all money was collected or to issue a refund if too much money was collected.
  • Assists the general public at the section window and by telephone concerning account status; trains and assists new employees as required.
  • Performs other duties as required or assigned.
Education and Experience:

Requires knowledge, skill and mental development equivalent to completion of two years college and one year of technical accounting experience or four years of related clerical bookkeeping experience or any equivalent combination of training and experience.

Knowledge, Skills and Abilities:
  • Requires extensive knowledge of accounting techniques.
  • Requires working knowledge of office methods, procedures, and the operation of office accounting machines and equipment.
  • Requires elementary knowledge of State accounting laws, regulations and procedures.
  • Requires ability to supervise and train a small staff of technical and clerical in the maintenance of accounting records and verify and processing of financial documents.
  • Requires ability to apply established accounting methods, practices and techniques.
Application Process: 
  • Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume or other attachments as needed.
  • Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
  • Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).  
 
Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.
Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.​
 
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