Managerial Assistant II - Property Management

Springfield, IL
Full Time
Physical Services

Office of the Illinois Secretary of State

Alexi Giannoulias


Job Title:     Managerial Assistant II

Division:     Physical Services - Property Management

Union:         N/A

Location:     501 S Second St, Springfield, IL – Sangamon County

Salary:         Starting at $5,000.00 monthly, commensurate with experience.



Under administrative direction assists the Director with the development and implementation of policies and programs concerning property management of Secretary of State offices and facilities, working with outside entities, building relationships on behalf of the Secretary of State with outside entities, agency staff and Secretary of State personnel to promote and assure compliance with current directives, policies, procedures, laws and regulations; investigates complaints, inquiries and infractions and may issue notices of non-compliance for violations thereof.  May require some traveling.  Requires possession of a valid Illinois Driver’s License. Exemption 5c3 approved by Merit Commission.

Duties and Responsibilities:

  • Serves as liaison with Department staff, Secretary of State employees, outside entities and local and state agencies on issues relating the operation and administration of offices and facilities throughout the State, performing periodic inspections of locations and assured compliance with the policies, programs, laws, and regulations governing the operation; involves continuous travel to assigned locations to oversee.
  • Researches and investigates complaints and issues surrounding facilities, and follows up to make sure issues are addressed; prepares comprehensive reports and sometimes confidential reports related to issues that may arise.                                   
  • Works closely with Director, Deputy Director, and Program Administrator to develop and implement policies and procedures to effectively manage Secretary of State responsibilities related to the administration of offices and facilities throughout the State of Illinois, while assisting in the development of work management policies, reporting systems, inspection criteria and violation parameters and consequences.
  • Performs other related duties as required or assigned.

Specific Skills:

Requires working knowledge of administrative practices and methods.
  • Requires elementary knowledge of departmental operations.
  • Requires ability to express ideas clearly both orally and in writing.
  • Requires ability to maintain satisfactory working relationships.
  • Requires ability to analyze operational and administrative problems and to adopt an    effective course of action.
  • Requires ability to deal tactfully with matters of a confidential, sensitive or controversial nature.
  • Requires ability to exercise independent judgment in dealing with operational and personnel management problems and to take appropriate course of action to correct such problems.
  • Requires willingness to travel and possession of a valid Illinois driver’s license as required by individual positions within the class.

Education and Work Experience:

Requires knowledge, skill and mental development equivalent to the completion of four years of college, with coursework in public or business administration AND two years of professional experience in a public or private organization

Application Process: 


Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.

Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.


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