Executive III

Springfield, IL
Full Time
Accounting Revenue
Manager/Supervisor
Office of the Illinois Secretary of State
Alexi Giannoulias

Job Title:       Executive III
Division:        Revenue
Union:            N/A
Location:       2701 S Dirksen Pkwy, Springfield, IL – Sangamon County
Salary:           Range $5,909 to $11,209 monthly – commensurate with experience
Benefits:        https://cms.illinois.gov/benefits/stateemployee.html

Overview:

Plans, organizes, directs, coordinates, and administers the activities of Revenue Reporting and Fund Management (RRFM); responsible for reviewing and recording the revenue received by SOS; responsible for the development and implementation of policies and procedures; prepares and submits Bi-Annual, Annual, and Quarterly reports; works with other department administrative staff and responds to technical questions and request from internal/external auditors and agencies.

Duties and Responsibilities:
  • Plans, organizes, directs, coordinates, and administers the activities of RRFM; responsible for reviewing and recording the revenue received by SOS ensuring all revenue is allocated to the proper funds with the Illinois Office of the Comptroller (IOC), and all deposits are cleared by the State Treasurer’s Office (STO); oversees the debit and credit memos received from the (STO). Recommends personnel actions affecting subordinate staff; evaluates employee performance; approves time off and submits daily attendance; responsible for disciplinary actions and resolving problems/errors; analyzes workload and provides adequate reviews to ensure it is completed correctly and accurately; establishes priorities and directs workflow to enhance program efficiency; trains new staff.
  • Develops, recommends, and implements new and/or revised policies and procedures within RRFM ensuring proper RRFM and SOS policies and procedures are followed; assists in the development of the RRFM annual budget and the record retention needs of RRFM; develops knowledge and understanding of statutorily mandated fees and fund allocations, general administration of the RUSAS accounting system for deposit and funding activity including the monitoring of new fees and their effects on agency reporting (including indirect effects of other AR divisions), identifying, and proposing system improvements to management and monthly reviews of User Access to the RUSAS system.
  • Prepares and submits Bi-annual, Annual, and Quarterly reports; Bi-annual request for Deposit Extensions with the IOC and STO.; responsible for annual cash-on-hand/cash-in-transit information and files (preliminary, estimated, and actual) used in the preparation of the agency’s financial statements; annual fee Imposition Reporting and Submission with the IOC, foreign International Registration Plan reporting, annual Fund Escheat Reporting, annual Tax Expenditure Reporting with IOC, and the Quarterly Accounts Receivable Reporting and Submission; reviews the SB04 Reconciliation; oversees and maintains the SOS chart of revenue/receipt accounts with the IOC. 
  • Serves as a IOC and STO Revenue Liaison through effectively communicating with those Agencies and informing management of any proposed or enacted changes to Agency Revenue Funding and Reporting requirements prior to and after their enactment; serves in an error and problem resolution capacity with these agencies; works with other department administrative staff, agencies, and other outside entities as necessary; responds to technical questions and requests from internal/external auditors and/or department administrative staff.
  • Performs other duties as required or assigned.
Education and Experience:

Requires knowledge, skill and mental development equivalent to completion of four years college, preferably with courses in business or public administration and three years of managerial experience in a public or business organization.

Knowledge, Skills and Abilities:
  • Requires thorough knowledge of the principles and practices of public and business administration.
  • Requires extensive knowledge of functions and organization of State Government.
  • Requires working knowledge of the principles of business accounting, program budgeting, personnel management and statistics.
  • Requires elementary knowledge of data processing business applications.
  • Requires ability to develop and manage a statewide program.
  • Requires ability to analyze administrative problems and adopt an effective course of action.
  • Requires ability to develop, install and evaluate new and revised methods, procedures and performance standards.
  • Requires ability to exercise judgment and discretion in implementing and interpreting departmental policies and procedures.
  • Requires ability to estimate and budget for future needs and cost for personnel, space, equipment, supplies and services.
  • Requires ability to develop and maintain cooperative managerial working relationships.
  • Requires willingness to travel and possession of a valid Illinois driver’s license as required by individual positions within the class.
Application Process: 
  • Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume or other attachments as needed.
  • Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
  • Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).  
 
Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.
Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.
Share

Apply for this position

Required*
We've received your resume. Click here to update it.
Attach resume or Paste resume
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status


Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 07/31/2029
Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Please check one of the boxes below:

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date