Data Input Controller

Springfield, IL
Full Time
Drivers Services
Entry Level
Office of the Illinois Secretary of State
Alexi Giannoulias

Job Title:       Data Input Controller
Division:        Driver Responsibility
Union:            SEIU
Location:       509-511 W Capitol Ave., Springfield, IL – Sangamon County
Salary:           Range from $3,401.00 to $4,110.00 monthly.
Benefits:        https://cms.illinois.gov/benefits/stateemployee.html

Please Note:
To be considered for this vacancy you MUST establish eligibility by taking and passing a written, multiple-choice examination and a Keyboard assessment administered at an ILSOS, Department of Personnel Testing location.  Please reach out to the location where you would like to test to make an appointment.
Chicago (312-793-5515)                Springfield (217-782-4783)
  • Appointments may be made for the following sessions:
Multiple-Choice Tested Titles with Keyboarding Assessment:
  • Wednesday   1:00 PM
  • Walk-in candidates may be accepted at the discretion of the testing center, if space is available; scheduled applicants will receive priority when testing.  Unscheduled applicants (walk-ins) must have completed an online application prior to arrival or may complete an online application, in a Department of Personnel office, prior to the beginning of the testing session; allow at least 20 minutes.
  • Questions related to job postings or applying and testing for positions can be answered by contacting the Department of Personnel or by e-mail at
  • Additional information regarding job titles, minimum qualifications, hiring procedures or Community Testing opportunities is available at:

Overview:
Performs tasks involving accurate data entry of supervision and conviction dispositions, Failure to Appear Notices, Safe Driver Renewal applications, address changes, accident reports, orders of cancellation, denials and invalidation, notifications of deceased and updating of driver’s license and identification card updates received through error resolution documentation received from other areas as well as other miscellaneous updates to the Illinois driving record. 

Duties and Responsibilities:
  • Receives supervisions, conviction dispositions, and Failure to Appear Notices, which have been batched and coded by appropriate personnel, and enters appropriate information on to driving records via personal computer, utilizing multiple screens; uses database and soundex functions to review and research dispositions for possible correction of information such as driver’s license number, name, address, etc.; returns dispositions to court when system prevents entry and problem cannot be found and/or correction cannot be made by operator and/or coder.
  • Enters address change requests from the public, Internet, and other areas to update driver’s license (DL) and identification card (ID) files; update DL and ID files from applicants and authorizations from other areas; load error corrections and other license and ID file updates received from the Facility Assistance Hotline; update files dealing with notification of deceased from various sources including Department of Public Health, coroners, etc.
  • Enters Safe Driver Renewal applications via personal computer in multiple formats to update record to issue renewal sticker; loads organ donor and motor voter information based on information received on application; completes form indicating status of ineligible applicants and forwards to problem resolution desk when entry to system is not permissible; maintains log of all applications processed and/or returned; batches applications based on fee amounts and forwards to appropriate staff for validation.
  • Receives electronic accident reports from Illinois Department of Transportation (IDOT), reviews information on report to select proper type entry based on defined guidelines and Department procedures; enters accident on driving record utilizing multiple screens; sends information to appropriate personnel for further action based on issuance of tickets, alcohol involvement, etc.; returns report electronically to IDOT upon completion.
  • Performs other duties as required or assigned.
Education and Experience:

Requires knowledge, skill and mental development equivalent to completion of high school, preferably including courses in the care and operation of a typewriter or data entry equipment.

Knowledge, Skills and Abilities:
  • Requires ability to operate a keyboard-controlled data entry device rapidly and accurately at a working rate of speed.
  • Requires ability to follow oral and/or written instructions.
  • Requires elementary knowledge of office practices, procedures and programs.
  • Requires elementary knowledge of how to compile information and prepare logs and
  • reports.
  • Requires working knowledge of basic mathematics.
  • Requires ability to operate commonly used office equipment and perform routine
  • maintenance.
  • Requires ability to lift and carry up to 10 lbs.
Application Process: 
  • Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume or other attachments as needed.
  • Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
  • Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).  
 
Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.
Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.
 
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